Student Organization Program Support

• All applying organizations must be registered and in good standing with Iowa State University. All Iowa State University student organizations are eligible to apply for funding.
• Funding request must be submitted via the MSA Program Support Request Form (found below).
• Funding of any given request is not guaranteed, even if funded in previous years or funded by other offices
• Requests and expenditures must be in compliance with Iowa State University Procurement Procedure, State Policy, and Federal Laws.
• Our funding cannot be gifted to other groups or organizations.
• MSA cannot use funds to support a candidate for public office, the outcome of legislation, or any group acting as a "front" for groups or individuals participating in information exchange and/or presentations on behalf of any political campaign.
• Any programs accepting monetary or non-monetary donations should follow ISU foundation policy.
• All funded events must be open to all Iowa State Students.
• All funds are given on a first-come, first-served basis

• Alcoholic beverages or orders that include alcoholic beverages
• Any controlled substances of any kind
• Anything purchased illegally or that would be illegal to purchase in the state of Iowa
• Gratuities (tips)
• State of Iowa sales tax (speak with COA about getting your organizations tax exempt ID)
• Gift Cards
• Legal fees/fines
• Late fees
• Anything that benefits an individual of the organization (certifications, licenses, etc.) and/or personal items such as medications
• Live animals
• Motorized vehicles
• Parking
• Postage stamps
• Services provided free of charge to Iowa State University Student Organizations (Venue fees, transportation, etc.)*
• Anything that does not advance the efforts of the Iowa State University Strategic Plan.

*exceptions may be made if proof can be made that ISU service are insufficient for the given event

1. Submit the MSA Program Support Request Form through Adobe Sign. (When we approve/deny your application we will do so through adobe sign so please pay attention to your Microsoft account)
2. Your organization will be contacted as outlined in the schedule below. Please promptly respond and provide all necessary information.
3. IF your purchases are approved, make the purchases as agreed upon between your organization and MSA on your organization's university procurement card. Purchases cannot be reimbursed if made by personal card or cash.
4. Provide MSA with receipts for all purchases and PCV/JV numbers as provided by Campus Organizations Accounting within 15 days of making said purchase. (use the form provided by OMSA Staff)
5. MSA will submit all necessary paperwork and payment after all receipts and PCVs/JVs are received.

Events Occurring After February 15th

January 19th - January 30th

• Sponsored Programming Applications Accepted

February 5th

• Sponsored Programming Applications Reviewed
  • Priority toward Applications for Events occurring between February 15th and March 15th

February 6th

• Organizations Contacted
  • Approved
    • MSA will notify you of the approved line items
    • Funding will be offered as a reimbursement through Campus Organizations Accounting after receiving all required documentation after the event.
  • Request Revisions
    • MSA may have additional questions for you and will email you with any additional questions promptly.
    • Please email MSA back as soon as you can as the process takes time.
  • Denied
    • MSA reserves the right to deny application due to:
      • Not fulfilling guidelines for approval
      • Not advancing the mission and/or vision of the Office of Multicultural Student Affairs
      • Fair distribution of MSA resources
      • Lack of Funding

February 11th

• All revisions must be submitted, at this time MSA will move on to other organizations for funding
  • If you are not able to meet this deadline, email MSA to inform them that you will need extended time

Purchasing

• Purchase with a student organization p-card
• Maintain receipts for all event purchases

Once all purchases are made

• Proved receipts for all line items MSA will be funding (through submission form below)
• MSA will approve documentation with Procurement and Student Organization Account
• There is limited time for MSA to reimburse funds, please provide receipts AS SOON AS POSSIBLE

Available Funds During This Period

$3000

Offered on a first-come, first-served basis

Events Occurring After March 15th

February 16th - February 27th

• Sponsored Programming Applications Accepted

March 5th

• Sponsored Programming Applications Reviewed
  • Priority will be given to events occurring between March 15th and April 19th 

March 6th

• Organizations Contacted
  • Approved
    • MSA will notify you of the approved line items
    • Funding will be offered as a reimbursement through Campus Organizations Accounting after receiving all required documentation after the event.
  • Request Revisions
    • MSA may have additional questions for you and will email you with any additional questions promptly.
    • Please email MSA back as soon as you can as the process takes time.
  • Denied
    • MSA reserves the right to deny application due to:
      • Not fulfilling guidelines for approval
      • Not advancing the mission and/or vision of the Office of Multicultural Student Affairs
      • Fair distribution of MSA resources
      • Lack of Funding

March 11th

• All revisions must be submitted, at this time MSA will move on to other organizations for funding
  • If you are not able to meet this deadline, email MSA to inform them that you will need extended time

Purchasing

• Purchase with a student organization p-card
• Maintain receipts for all event purchases

Once all purchases are made

• Proved receipts for all line items MSA will be funding (through submission form below)
• MSA will approve documentation with Procurement and Student Organization Account
• There is limited time for MSA to reimburse funds, please provide receipts AS SOON AS POSSIBLE

Available Funds During This Period

$3000

Offered on a first-come, first-served basis

Events Occurring After April 19th

March 23rd - April 3rd

• Sponsored Programming Applications Accepted

April 9th

• Sponsored Programming Applications Reviewed
  • We will not be sponsoring summer programming

April 10th

• Organizations Contacted
  • Approved
    • MSA will notify you of the approved line items
    • Funding will be offered as a reimbursement through Campus Organizations Accounting after receiving all required documentation after the event.
  • Request Revisions
    • MSA may have additional questions for you and will email you with any additional questions promptly.
    • Please email MSA back as soon as you can as the process takes time.
  • Denied
    • MSA reserves the right to deny application due to:
      • Not fulfilling guidelines for approval
      • Not advancing the mission and/or vision of the Office of Multicultural Student Affairs
      • Fair distribution of MSA resources
      • Lack of Funding

April 14th

• All revisions must be submitted, at this time MSA will move on to other organizations for funding
  • If you are not able to meet this deadline, email MSA to inform them that you will need extended time

Purchasing

• Purchase with a student organization p-card
• Maintain receipts for all event purchases

Once all purchases are made

• Proved receipts for all line items MSA will be funding (through submission form below)
• MSA will approve documentation with Procurement and Student Organization Account
• There is limited time for MSA to reimburse funds, please provide receipts AS SOON AS POSSIBLE

Available Funds During This Period

$3000

Offered on a first-come, first-served basis